Purchase order is a commercial document indicating product/service types, quantities, and prices. Used to control external supplier purchases and maintain buyer-seller transparency. Does not form contract itself, acceptance by seller creates legal relationship
Internal document used by employees to request goods or services. Forms require details like requestor information, products, and supplier. Forms must be approved by relevant department before issuing purchase order
RFI is a questionnaire document asking suppliers for general company information. Used by 83% of procurement professionals, with 25% issuing over 50 RFIs yearly. Helps compare vendor solutions and make informed business decisions
Purchase order is a formal offer from buyer to seller for specific products/services. Acts as legally binding agreement once accepted by seller. Helps organizations regain control of spending and accelerate procurement
Suppliers must complete self-registration and submit supporting documents. Approved suppliers receive questionnaire completion invitation. Registration enables suppliers to confirm all work categories
A P.O. number is a unique identifier assigned to purchase orders. It enables both buyers and vendors to track orders effectively. Purchase orders become legally binding when received by vendors