Administrative manager

NewburyportCommercial departmentSpecialist
Yandex is a technology company that builds intelligent products and services powered by machine learning. Our goal is to help consumers and businesses better navigate the online and offline world. Since 1997, we have delivered world-class, locally relevant search and information services.
Additionally, we have developed market-leading on-demand transportation services, navigation products, and other mobile applications for millions of consumers across the globe. Yandex, which has over 20 offices worldwide, has been listed on the NASDAQ since 2011.
We are looking for an administrative manager for our US office.

Responsibilities:

  • Interact with HQ departments located in Moscow, Russia: Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and other Yandex offices worldwide regarding reporting, immigration/employment issues, verifications, salary/tax items, ad hoc projects, company procedures for travel/expenses/purchases, and other administrative issues;
  • Provide general office/business support
    • Negotiate with various vendors and suppliers to ensure the office has adequate phone and internet services, office supplies, computers and equipment, snacks for the break room, and other services such as cleaning and maintenance;
    • Arrange travel schedules and reservations, handle expense reports and track reimbursements;
    • Help plan company events;
    • Handle office mail and receive shipments delivered to the office.
  • Handle budget planning and control for the office
    • Cooperate with corporate treasury to coordinate accounts payable and input cash payments into the banking system for approval;
    • Initiate purchase orders for offices in the corporate purchasing system;
    • Submit scans of documentation to corporate accounting at HQ.
  • Manage local staff records in cooperation with the HR team at HQ
    • Create and cancel employment contracts, administer C&B program, handle social security, help with immigration cases;
    • Prepare drafts of employment agreements, offer letters, and other employment-related forms based on company-approved templates;
    • Coordinate with payroll processor and corporate office to provide compensation information and ensure payroll is calculated and paid on time;
    • Track employee record keeping and benefits administration, prepare monthly reports for HR or other reports requested by the corporate office;
    • Coordinate employee insurance programs and represent the interests of staff.
  • Ensure compliance with local laws and regulations, particularly in the areas of employment law and workplace safety
    • Represent the company before state agencies, such as the labor department, immigration department, tax authorities and others as needed;
    • Assist the finance department in making tax and other regulatory filings;
    • Manage docflow and archiving for all US teams and legal entities and maintain accurate records;
    • Sign local contracts based on instructions from the corporate office.

Requirements:

  • US citizenship or valid residency and work permit;
  • Fluent English and Russian;
  • Higher education;
  • Minimum two years of experience in a similar position;
  • Good knowledge of HR, accounting and tax processes and terminology in the US;
  • Experience with Oracle electronic document flow system (preferred);
  • Ability to work independently.

Terms of employment:

  • Competitive salary;
  • Employee benefits package including performance-based bonuses, corporate mobile compensation, and more;
  • Home office.